By the last week, registrations should be closing and every event should have an owner. What remains is confirmation and contingency.
Seven days out
- Confirm every judge and guest in writing
- Close registrations for capped events
- Share the final schedule with volunteers
Three days out
- Test the scanner on every gate device
- Print backup participant lists
- Walk every venue with the event owners
The day before
Hold one short meeting with every event owner. Agree who decides when something goes wrong and write their number on the volunteer cards.
